EEO-1 and VETS Reporting

THOMAS HOUSTON can assist your company in meeting your reporting requirements by interpreting, preparing, and electronically submitting your data. Our teams will assist you in reviewing your data to ensure that all employees are reported in the correct location report.

Request a quote for EEO-1 and/or VETS Reporting services.

VETS-4212 Reporting


The VETS-4212 has simplified the way employers report on the number of employees and new hires who are protected veterans* covered by VEVRAA. The VETS-4212 form requires employers to enter four columns of data plus the maximum and minimum number of employees at the specific location.


* Disabled veterans, recently separated veterans, active duty wartime or campaign badge veterans, and Armed Forces service medal veterans.

DATA COLLECTION NOTE! - In a letter dated July 24, 2017 from J.S. Schellenberger, Deputy Assistant Secretary of Labor, the DOL said that contractors could use the same data collection period that applies to the new EEO-1 requirements. In other words, contractors can collect their VETS-4212 “snapshot” data during the October 1-December 31 period.


During July of 2017, VETS clarified that moving forward, contractors can gain efficiency by pulling a single data snapshot as of December 31 for reporting on both EEO-1 reports to be filed by March 31, 2018 and VETS-4212 reports to be filed by September 30, 2018. While the timing of the submission of the reports remains different, employers looking for efficiencies can use a single snapshot as of December 31st of the previous year. For organizations that would be utilizing December 31, 2018 for reporting on both EEO-1 and VETS-4212 have submission deadlines of March 31, 2019 and September 30, 2019, respectively.


Click here to view the letter from the Department of Labor regarding EEO-1 and VETS-4212 data collection dates issued on June 24, 2017.

VETS-4212 FAQs are here.

EEO-1 Reporting


The Employer Information Report (EEO-1), otherwise known as the EEO-1 Report, is required to be filed with the US Equal Employment Opportunity Commission's EEO-1 Joint Reporting Committee. Notification letters are mailed to employers beginning in July of each year. The preferred method for completing the EEO-1 reports is the web-based filing system. All companies receive their EEO-1 filing materials by mail each year before the filing deadline. The dates for receipt of the EEO-1 filing materials has changed since the initial filing deadline last year.


As of August 29, 2017, the Office of Management and Budget (OMB) issued a memorandum informing the EEOC that the OMB was initiating a review and immediate stay of the effectiveness of the W-2 Pay Data portion of the EEO-1 report. Specifically, the immediate stay was on the portion of the EEO-1 report that required the reporting of aggregate W-2 (Box 1) income and hours-worked data by employers (including federal contractors) with 100 or more employees. The OMB did not stay the portion of the EEO-1 report that requires filers to submit data on the race, ethnicity and gender of their workers, by job category (EEO-1 “Component 1”). The EEOC will continue to collect EEO-1 Component 1 data from all filers during the OMB’s review and stay. The data collection period for the EEO-1 Reporting will be October 1 – December 31, 2018. The EEO-1 Report filing submission deadline is March 31, 2019.